Marianne Martinez
The Navigation Pane in Microsoft Access is the primary method for viewing and accessing all your database objects, and it appears on the left side of the Access window by default. It is customizable, allowing you to adjust its appearance and sort database objects to suit your needs. You can also choose to hide the Navigation Pane or display it based on your preferences. The Navigation Pane is not available in an Access web app or web database viewed in a browser, but it can be used in an Access web app opened in Access.
| Characteristics | Values |
|---|---|
| How to enable Navigation Pane in Access | Click the File tab, click Options, click the Current Database category, and under Navigation, select the Display Navigation Pane check box. Click OK. |
| How to hide Navigation Pane in Access | Click the File tab, click Options, click the Current Database category, and under Navigation, clear the Display Navigation Pane check box. Click OK. Close and reopen the database to see the effects. |
| How to display the Navigation Pane in an Access web app | On the Home tab, in the Show group, click the Navigation Pane toggle button. |
| How to show/hide Navigation Pane in Access web app or web database viewed in a browser | The Navigation Pane can be displayed or hidden, but it cannot be customized. |
| Default category and group displayed when creating a new database | Tables and Related Views, All Tables |
| Default sorting order of objects in Navigation Pane | Object type in ascending alphabetical order |
| Ability to change sorting order | Yes, by right-clicking the top of the Navigation Pane and selecting a sorting option or removing automatic sorts |
| Ability to filter groups | Yes, by clicking the title bar of the Navigation Pane to display the Filter by Group menu |
| Ability to remove group filter | Yes, by selecting All Access Objects |
| Ability to search for objects within the Navigation Pane | Yes, by typing in the Search box at the top of the Navigation Pane |
| Ability to specify how objects are displayed | Yes, by right-clicking the top of the Navigation Pane and selecting options such as including creation or modified dates, or displaying objects as icons or lists |
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What You'll Learn
Customise the Navigation Pane
The Navigation Pane is the primary way to view and access all your database objects, and it appears on the left side of the Access window by default. It can be customised in a variety of ways, allowing you to adjust its appearance and work with database objects.
To begin customising the Navigation Pane, right-click on the top of the pane to display the shortcut menu. From here, you can change the sort order by pointing to "Sort By" and selecting your preferred sorting option. If you want to sort manually and customise the display order, click "Sort By" and then select "Remove Automatic Sorts".
You can also create custom categories and groups in the Navigation Pane to reorganise, highlight, and hide objects. For example, you can create a "Reports" category with groups such as "Daily", "Weekly", "Monthly", "Quarterly", and "Yearly". Within each group, you can add the relevant reports. When creating a new custom category, groups named "Unassigned Objects" and "Custom Group 1" are automatically generated. You can then add, hide, or show groups and objects as needed.
Additionally, you can choose how objects are displayed in the Navigation Pane. For instance, you can include creation or modification dates, or display objects as icons or lists. To specify how objects appear, right-click at the top of the Navigation Pane, and make your desired selections.
It is important to note that customising the Navigation Pane does not prevent malicious users from making unwanted design changes or unauthorised access to data. While you can hide categories, groups, and objects, users may still be able to unhide them.
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Show or hide the Navigation Pane
The Navigation Pane in Access is the primary means of viewing and accessing all your database objects. It is located along the side of the screen and can be customized in various ways. You can choose to show or hide the Navigation Pane at any time, depending on your needs.
To display the Navigation Pane in a desktop database, simply press F11. If you want to hide the Navigation Pane, you can do so by following these steps: Click the "File" tab, then click "Options". Click the "Current Database" category, and under “Navigation”, clear the "Display Navigation Pane" check box. Finally, click "OK" and close and reopen the database to apply the changes.
If you are using an Access web app, the process is slightly different. To display the Navigation Pane in this case, go to the "Home" tab, click on the "Show" group, and then click the "Navigation Pane" toggle button. It is important to note that when you open a Blank Access web app for the first time, the Navigation Pane will not be displayed by default.
Additionally, you can choose to hide specific objects or groups within the Navigation Pane. This can be useful when you want to focus your attention on a subset of database objects. To hide an object, simply right-click on it and select "Hide in this Group". To hide an entire group, right-click on the group and then click "Hide". Hiding objects or groups does not alter the database structure, unlike deleting them, which can impact the functionality of the database.
By default, Access sorts the objects in the Navigation Pane alphabetically by object type. However, you can customize the sorting order by right-clicking on the top of the Navigation Pane and selecting a sorting option that suits your needs. You can also choose how objects are displayed by pointing to "View By" and selecting "Details", "Icon", or "List".
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Display the Navigate To Category menu
To display the Navigate To Category menu in Access, you must first ensure the Navigation Pane is visible. If you are using a Blank desktop database or an existing Access desktop database, you can set options so that the Navigation Pane does not display when the specific database is opened. To show the Navigation Pane, open the database, click the File tab, then click Options. Click the Current Database category, and under Navigation, select the Display Navigation Pane check box. Click OK, then close and reopen the database.
Once the Navigation Pane is visible, you can display the Navigate To Category menu by clicking the title bar of the Navigation Pane. By default, Access displays the Tables and Related Views category, with the All Tables group. When you select a category, you will see the items arranged into the groups that the category contains. For example, selecting Object Type will display all the database objects grouped by the type of object. You can also use the pre-defined categories based on when the objects were created or modified. Each category also includes a global group that contains all the objects in the database.
You can also display the Filter by Group menu by clicking the title bar of the Navigation Pane and selecting a group. By default, Access displays Tables, Queries, Forms, and Reports. You may also see Macros, Modules, and custom groups. To remove the group filter, select All Access Objects. You can also change the sorting of objects in the Navigation Pane by right-clicking the top of the pane and selecting a sorting option.
The Navigation Pane can be customized by creating and renaming custom categories and groups. To do this, right-click the top of the Navigation Pane and select Navigation Options. You can then create a new custom group and add objects to it by right-clicking the object and selecting Add to Group. You can also copy and paste objects between groups. It is important to note that customizing the Navigation Pane does not prevent unauthorized access to data or unwanted design changes.
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Sort objects manually
The Navigation Pane is the primary method for viewing and accessing all your database objects. It is displayed on the left side of the Access window by default. The Navigation Pane can be customized in a variety of ways, including sorting objects manually.
By default, Access sorts objects in the Navigation Pane by object type in ascending alphabetical order. However, you can change the sorting to suit your needs. To do this, right-click the top of the Navigation Pane to display the shortcut menu. Then, point to 'Sort By' and select a sorting option, or click 'Remove Automatic Sorts' to sort manually and customize the display order.
You can also adjust the appearance of the Navigation Pane and work with database objects in various ways. For example, you can include the creation or modification dates or display objects as icons or lists. To specify how objects are displayed, right-click the top of the Navigation Pane to display the shortcut menu, then select one of the available options.
Additionally, you can display the Filter by Group menu by clicking the title bar of the Navigation Pane. This allows you to filter objects by specific groups, such as Tables, Queries, Forms, and Reports. To remove the group filter and show all objects, select 'All Access Objects'.
The Navigation Pane also includes a Search box, which you can use to find specific objects within the currently displayed categories and groups. Simply type the name or part of the name of the object you are looking for in the Search box, and Access will filter the results accordingly.
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Hide the Navigation Pane in Access Form
Hiding the Navigation Pane in an Access Form can be done in several ways. Here are some methods to achieve this:
Using the Display Settings:
- Open the desktop database file.
- Click on the "File" tab, then select "Options".
- Navigate to the "Current Database" category.
- Under "Navigation", clear the "Display Navigation Pane" checkbox.
- Click "OK" and close the database.
- Reopen the database to see the changes.
Hiding via Navigation Options:
- Right-click on the menu bar at the top of the Navigation Pane.
- Select "Navigation Options".
- In the dialog box, uncheck the "Show Hidden Objects" checkbox.
- Click "OK".
Using Code:
You can also use code to hide the Navigation Pane. This can be done by setting certain properties within the Visual Basic Editor. Here is an example of code provided by a user on a Microsoft Excel forum:
Vb
Private Sub Form_Load()
Text9.Value = CurrentUser
'Hide the hidden objects in the navigation pane
Application.SetOption "Show Hidden Objects", False
'Lock navigation pane
DoCmd.LockNavigationPane True
'Disable right clicks and menus
CurrentDb.Properties("AllowFullMenus") = False
CurrentDb.Properties("AllowShortcutMenus") = False
CurrentDb.Properties("AllowBuiltinToolbars") = False
DoCmd.ShowToolbar "Ribbon", acToolbarNo
Call DoCmd.NavigateTo("acNavigationCategoryObjectType")
Call DoCmd.RunCommand(acCmdWindowHide)
End Sub
Using Macros:
Macros can be used to control the Navigation Pane and provide advanced customization. Microsoft provides several macro actions for this purpose, such as "SetDisplayedCategories", "NavigateTo", and "LockNavigationPane".
Using Alternative Navigation Methods:
Instead of using the Navigation Pane, you can provide alternative navigation methods such as a switchboard form, a navigation form, or strategically placed buttons and links on a startup form.
It is important to note that hiding the Navigation Pane may not be recommended in certain cases, especially if you need to provide easy access to various objects within the database. Always consider the needs of your users when making these customizations.
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Frequently asked questions
To enable the Navigation Pane in Access, click on the Home tab, then in the Show group, click on the Navigation Pane toggle button.
To hide the Navigation Pane, first, open the database. Then, click on the File tab, followed by Options. Click on the Current Database category, and under Navigation, clear the Display Navigation Pane check box. Finally, click OK and close and reopen the database.
Right-click on the menu bar at the top of the Navigation Pane and click on Navigation Options. Then, uncheck the Show Hidden Objects check box and click OK.
Click on the title bar of the Navigation Pane to display the Filter by Group menu.
