Marianne Martinez
Microsoft Sway is a great tool for creating visual presentations. It allows you to insert images from various sources, including OneDrive, Flickr, Bing Images, Pickit, YouTube, or directly from your computer. You can also perform an image search within Sway, but remember to check the licensing requirements to ensure you can use the image without constraints. When adding images, you can use the “Insert” pane to navigate and design your presentation. To pan an image in Sway, you can adjust the image card's Emphasis setting. The options are Subtle, Moderate, or Intense, dictating the image card's size on the screen. Additionally, you can animate images by clicking on “Design” mode and using the “Styles” pane sliders. Grouping cards together and experimenting with different design styles will enhance the overall look and feel of your presentation.
| Characteristics | Values |
|---|---|
| Image sources | OneDrive, Flickr, Bing Images, Pickit, YouTube, or directly uploaded from your computer |
| Image search | Use the Insert Tab or Suggested Dropdown |
| Image card emphasis options | Subtle, Moderate, or Intense |
| Image card types | Automatic, Stack, Grid |
| Image grouping | Group text and image cards together, then apply a design style to display them side by side |
| Animation | Click on "Design" mode and open the "Styles" pane to control the amount of animation |
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What You'll Learn
Inserting images from different sources
Microsoft Sway offers a range of options for inserting images from various sources, enhancing the visual appeal of your presentations. Here is a step-by-step guide to help you navigate the process:
Step 1: Accessing the Image Card
To begin, log in to your Microsoft account and open the Sway presentation you wish to work on. Once you have added a title and any necessary headings or text, you can start inserting images. Click on the "+" button to insert new content, and select "Image" from the options. This will bring up the Image card, which is the dedicated space for adding visuals to your Sway.
Step 2: Choosing an Image Source
The Image card offers a variety of image sources to choose from. You can select images from OneDrive, Flickr, Bing Images, Pickit, or YouTube. Additionally, you have the option to upload images directly from your computer or device. If you choose to upload your own images, simply click on the "My Device" option and select the desired image file.
Step 3: Searching for Images
If you prefer to search for images within Sway, you can do so by using the Suggested sources option in the side panel. This will provide you with a range of images related to your search query. Remember to check for Creative Commons Licenses when using images from the web to ensure you can use them without restrictions. Websites like Pexels, Unsplash, and Pixabay offer images under Creative Commons Licenses.
Step 4: Customizing the Image
Once you have selected or uploaded your image, you can customize its appearance in your Sway. Use the Emphasis setting to adjust the size and importance of the image on the screen. Choose from Subtle, Moderate, or Intense options to dictate the image card's size. You can also experiment with different design styles and layouts to find the best fit for your presentation.
Step 5: Adding Captions and Alt Text
Don't forget to add a caption to your image if needed. Click inside the Image card to include a caption that provides context or additional information about the visual. Additionally, consider using alternative text or "alt text" to create an inclusive presentation. Alt text describes the image for individuals with visual impairments who use screen readers, enhancing the accessibility of your Sway content.
Step 6: Previewing and Adjusting
Finally, click "Play" to preview your Sway and see how your images appear. If you need to make adjustments, Sway allows you to edit the emphasis, layout, or design at any time. Experiment with different options to find the best configuration for your images and overall presentation.
By following these steps, you can easily insert images from different sources into your Microsoft Sway presentations, creating engaging and visually appealing content for your audience.
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Adjusting the image card emphasis setting
The emphasis setting allows you to highlight the most important parts of an image, ensuring that the right part of the image is emphasised when displayed. This is especially useful when you want to display an image with text alongside it. By grouping the image and text cards together and then setting the emphasis to 'Moderate', the text will wrap around the image.
You can also experiment with different design styles to achieve the desired look and feel. For example, you can choose from various Sway Styles, such as the unique style with image filters and bold title treatment or the modern design with left-aligned text. Additionally, you can adjust the picture size variations in the Options overlaid pane, with options for Subtle, Moderate, and Intense.
Another tip is to use the Focus Points option within the Picture Card to set a focus point for your images. This feature ensures that Sway knows which parts of the image are the most important, so sections you want to keep aren't accidentally cropped off.
Remember, you can always preview your Sway by clicking 'Play' to see how your changes look and ensure your content is optimised for different devices.
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Animating images
Inserting and Customizing Images
To add images to your Sway presentation, start by logging in with your Microsoft account and opening the Sway you want to edit. Click the "+" button to insert new content, and choose "Image" from the options. You can search for images using the "Suggested" sources or upload your own images by selecting "My Device" from the drop-down menu. Adjust the view of the image by clicking on the important areas, or select "The entire image is important" if you want to display the whole image.
To animate images in Sway, click on "Design" mode and open the "Styles" pane. Here, you will find sliders that allow you to control the amount of animation you want to add. You can also use Group type cards, which offer more animation options than the standard Image Card. For example, the Automatic Group Card animates the entrance of images and groups them together.
Additional Tips
When working with images in Sway, keep in mind that you cannot resize them directly. Instead, adjust the image card Emphasis setting to Subtle, Moderate, or Intense to control the size of the image on the screen. Also, remember to check the resolution of your images before uploading them to Sway to avoid blurriness.
Advanced Animation Options
For more advanced animation effects, you can explore the Mood settings in Sway. This allows you to find a structure and style that fits your presentation's goals and play around with showcasing your content. Additionally, you can try using Image Effect Foliage Sway, which adds wind motion to animate grass and bushes in your images. This effect offers various customization options, including corner weights, direction weights, phase, power, speed, and strength, allowing you to fine-tune the animation to your liking.
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Displaying cards side-by-side
To display cards side-by-side in Sway, you need to select a style that supports this layout. Depending on the style you choose, you may need to select "Vertical scroll" to get the cards to display side-by-side.
- Log in with your Microsoft account and open an existing Sway or create a new one.
- Add a Title card if needed.
- Click the "+" button to insert new content and choose "Image" from the options.
- The Image card will be displayed, and the side panel will pop open, allowing you to search for images using Suggested sources or upload your own images from your device.
- Locate and select the images you wish to use.
- You can now add captions to your images if desired.
- Click "Play" to preview your Sway and see how the images are displayed.
If you want to adjust the layout of your cards, you can experiment with different design styles and emphasis settings. The emphasis options include Subtle, Moderate, and Intense, and these will dictate the size of your image card on the screen.
Additionally, you can use the Grid format to display images side-by-side in a grid layout. You can also try the Group type cards, which allow for animation and offer options like Automatic and Stack to group and animate images.
By following these steps and experimenting with different design options, you can effectively display cards side-by-side in Sway.
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Using alt text for accessibility
Enabling Accessibility View:
To enhance the accessibility of your Sway presentation, you can enable the Accessibility View. This can be done by clicking on the “More Options” button when your Sway is in Play mode. Selecting the Accessibility View option will display your Sway with high-contrast styles for easier reading, disable animations, and enable keyboard navigation for screen reader users.
Adding Alt Text to Images:
To add alt text to images in your Sway, follow these steps:
- Select the Image Card or Video Card containing the image or video you want to add alt text to.
- Click on "Details" to access the settings for the selected media.
- In the Alternative Text card, you will find an option to type or edit the alt text for the image or video. Here, you can provide a descriptive explanation of the visual element.
- If the image is purely decorative and does not convey informative content, you can mark it as such without needing to write any alt text. Screen reader users will be notified that these visuals are decorative.
Best Practices for Alt Text:
When writing alt text, it is important to provide a concise and accurate description of the image. Focus on describing the content and function of the image in the context of your presentation. Avoid redundant phrases and be mindful of the length, as most screen readers have character limits.
Additional Accessibility Considerations:
In addition to using alt text, there are other accessibility features you can implement in Sway:
- Use headings and descriptive heading texts to make it easier for screen reader users to navigate your presentation.
- Ensure your text format is accessible by using appropriate font formats, colours, and styling. Avoid excessive use of formatting like italics, all capital letters, or underlines, which can be challenging for people with reading disabilities.
- Include closed captions for audio and video content to make them accessible to individuals with hearing or learning disabilities.
- Utilise the Accessibility Checker tool to identify and resolve accessibility issues in your Sway presentation.
By incorporating these practices, you can make your Sway presentations more inclusive and accessible to a wider audience.
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Frequently asked questions
Log in with your Microsoft account and open an existing Sway or create a new one. Once you have a title card, click the plus button to insert new content and choose Image from the options. You can then search for images or upload your own.
Sway does not give you an option to resize an image. Instead, you can adjust the image card Emphasis setting to Subtle, Moderate or Intense. These options dictate the size of your image card on the screen.
First, get your Text and Image cards ready. Then, click inside the Text card and place a tick in the checkbox to select it. Now, select the text card and set Emphasis to Moderate. Finally, click Styles and choose a design style that will display grouped cards side by side.
Click on "Design" mode and open the "Styles" pane. You will see sliders that can help you control the amount of animation you want to incorporate into your presentation.
Use alternative text or "alt text" to provide a description of the image. This will enhance the accessibility of your content and promote inclusivity for individuals with visual impairments who use screen readers.
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