Tillie Doyle
When creating a slide presentation, you can add text to a slide or slide master by inserting a text box and typing inside it. You can format this text by selecting the text or the entire box. Text boxes can be placed anywhere on a slide, such as outside a text placeholder. For example, to add a caption to an image, create a text box and position it near the image. You can also add text to placeholders and shapes. Shapes such as squares, circles, callout balloons, and block arrows can contain text. When you type text into a shape, the text attaches to the shape and moves and rotates with it. To add text that becomes part of a shape, select the shape and then type or paste the text. Text boxes are also handy if you want to add text to a shape but don't want the text to attach to the shape. You can also add text to a slide using the Font dialogue box, which includes special effects such as double strikethrough, superscript, and subscript.
| Characteristics | Values |
|---|---|
| How to add text to a slide | Insert a text box and type inside it, or add text to placeholders and shapes |
| Text box | Click and drag to draw the text box in the desired position and size |
| Text box in Normal view | Text is editable by anyone |
| Text box in Slide Master view | Text becomes permanent and un-editable outside the Slide Master |
| Shapes | Squares, circles, callout balloons, and block arrows can contain text |
| Text in shapes | Text attaches to the shape and moves and rotates with it |
| Text box vs. text placeholder in Slide Master view | Text placeholder prompts users to replace the prompt text with text that is pertinent to their own project; text box contains permanent, uneditable text |
| Google Slides | Click Insert and choose Text box, Image, Shape, or Line |
| PowerPoint | Use built-in or free online pre-designed templates with various color schemes and pre-arranged elements |
| PowerPoint | Display information as multilevel bulleted lists |
| PowerPoint | Use Slide Master to format all the slides in a presentation and ensure consistency |
| PowerPoint | Use the Layout option to create a standalone title slide or to add a title to a slide that contains other text |
| ProPresenter | Use Linked Text to create one text box and link several other text boxes to it |
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What You'll Learn
Text boxes
To add a text box in Microsoft PowerPoint, go to the slide where you want to insert it. On the Home tab, in the Insert group, click "Text Box". Then, click on the slide where you want to place the text box and type or paste your text. You can also format the text box by selecting the text or the entire box. Additionally, you can add a border, fill, shadow, or three-dimensional (3-D) effect to enhance its appearance.
When adding a text box in Normal view, the text can be edited directly on the slide by anyone. On the other hand, if you add a text box in Slide Master view, the text becomes permanent and uneditable outside the Slide Master, and you can only edit it within the Slide Master.
Google Slides also offers the ability to insert text boxes. To do this, open your presentation in Google Slides and go to the slide where you want to add the text box. At the top, click "Insert", and then select "Text Box". You can then arrange and format the text box according to your preferences. Similar to Microsoft PowerPoint, you can also edit text boxes on Google Slides using a touchscreen device by double-tapping the text box to start typing.
To enhance the placement of text boxes and other objects on your slides, you can utilise tools such as Snap to Guides and Snap to Grid. These features help align objects to coloured lines that appear when you drag an object or to an invisible grid on your slide. Additionally, you can display rulers and add guide lines to aid in the precise placement of text boxes and other elements on your slides.
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Placeholders
When creating a presentation, you can add text to a slide or a slide master by inserting a text box and typing inside that box. Text boxes can be placed anywhere on a slide, including outside a text placeholder. For example, to add a caption to an image, you can create a text box and position it near the image. You can also add text to placeholders and shapes.
To add text to a text box, click inside the box and start typing or pasting the text. You can format the text by selecting the text or the entire box. You can also add borders, fill, shadow, or three-dimensional (3-D) effects to text in a text box. When you add a text box in Normal view, the text is editable by anyone. However, when you add a text box in Slide Master view, the text becomes permanent and uneditable outside the Slide Master.
In PowerPoint, you can also use built-in or free online pre-designed templates that contain various colour schemes and pre-arranged elements, such as text and graphics. When you choose a theme template, PowerPoint automatically adds a Slide Master, which reduces the steps needed to format all the slides in a presentation. Any changes made to the Slide Master will affect all slides in the presentation, ensuring consistency.
Additionally, PowerPoint allows you to display information as multi-level bulleted lists. To add multi-levels to a bulleted list, choose the appropriate layout, and press Enter, Tab, or Shift + Tab on your keyboard to navigate between bullet levels.
In Google Slides, you can insert text boxes, images, shapes, or lines by going to the Insert option at the top. You can then arrange and format these objects as desired. You can also use the Snap to Grid feature to align objects to an invisible grid on your slide.
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Shapes
When creating a presentation, you can add text to a slide or slide master by inserting a text box and typing inside it. You can also add text to placeholders and shapes.
To add text to a shape in Microsoft PowerPoint, select the shape and then type or paste the text. Shapes such as squares, circles, callout balloons, and block arrows can contain text. When you type text into a shape, the text attaches to the shape and moves and rotates with it.
To add text to a shape in Google Slides, open a presentation and go to the slide where you want to add the text box or object. At the top, click Insert and then select the shape you want to add. The object will be added to the slide, and you can arrange or format it however you like.
In PowerPoint, you can also add a text box to a shape if you want to include text that isn't attached to the shape. You can format the text box by adding a border, fill, shadow, or three-dimensional (3-D) effect. To add text that moves independently of a shape, simply add a text box and then type or paste the text.
In Slide Master View, you can also add background graphics, shapes, and pictures to the slide layout. You can move, adjust, and delete existing placeholders.
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Slide masters
To open Slide Master view in PowerPoint, users can select 'Slide Master' on the 'View' tab. The slide master will be the top slide in the thumbnail pane on the left side of the window. Users can then make changes to the slide master and layout masters, which will be applied to all slides based on that master. It is recommended to edit the slide master before creating individual slides so that all slides added to the presentation reflect the custom edits.
In Google Slides, users can add text, shapes, lines, and other objects by clicking 'Insert' and selecting the desired option. Text boxes can be placed anywhere on a slide, and users can format the text by selecting the text or the entire box. Users can also add text to shapes, although the text will attach to the shape and move and rotate with it.
Overall, slide masters provide a convenient way to ensure consistency across slides in a presentation, allowing users to easily manage the fonts, colours, layouts, and other design elements of their slides.
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Pre-designed templates
One such platform is Slidesgo, which offers a range of free Google Slides themes and PowerPoint templates. These templates are designed to help users convey their concepts, ideas, or topics clearly and concisely using different graphic resources. For instance, the "Back to School Essentials" presentation template features creative and original designs, while the "Discover Ancient Greece" template offers a unique and visually appealing way to present information.
Canva is another platform that provides a collection of beautiful and engaging presentation templates. Their library includes professional layouts crafted for various topics, themes, and industries, including business, marketing, technology, and education. Canva's templates are fully customizable, allowing users to personalize the templates online and collaborate with colleagues.
HubSpot also offers a range of pre-designed PowerPoint templates, such as the Doodle Template, which is ideal for product launch presentations with its ample space for product images and icons. They also suggest using colour-blocked backgrounds for a fun yet relaxing tone or adding contemporary fonts for a modern and professional look.
These pre-designed templates not only save time and effort in creating presentations from scratch but also ensure a visually appealing and consistent look that can enhance your brand identity. With the ability to customize and personalize the templates, users can create engaging and effective presentations that capture their audience's attention.
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Frequently asked questions
You can enter text in a text box or a text placeholder. Text boxes can be placed anywhere on a slide and can be edited directly. Text can also be added to shapes such as squares, circles, callout balloons, and block arrows.
To add text to a text box, simply click inside the box and type or paste your desired text.
Once you have entered your text, click outside the text box to view how it looks. You can then move and reposition the text box on the slide. To format the text, select the text and apply attributes such as bold, underline, and italics.
Yes, text can be added to shapes. When you type text into a shape, the text attaches to the shape and moves and rotates with it.
Yes, you can create linked text boxes that will display the same text across multiple slides.
