Pan-Based Tds Certificate Retrieval

TDS stands for Tax Deducted at Source. It is the tax deducted from incomes such as rent, salary, commission, professional fees, and interest. This tax is deducted by the person making the payment before it is credited to the beneficiary and is deposited with the government by the deductor against the deductee's PAN number.

Salaried individuals are generally issued a Form 16 at the end of every financial year, which shows the TDS or tax deducted from their salary and deposited with the income tax department. Non-salaried individuals can check their TDS status using Form 26AS.

There are two ways to check your TDS status: through the TDSCPC Portal or the Income Tax e-Filing Portal. Both these portals require your PAN number.

To check your TDS status on the TDSCPC Portal, visit the portal, go to the 'Taxpayer' tab, select the option 'View TDS/TCS Credit' from the left-hand menu options, enter the 'Verification Code', enter your PAN number, TAN number of the deductor, financial year, financial quarter, and whether the deduction is on salary or non-salary income, and click 'Go'.

To check your TDS status on the Income Tax e-Filing Portal, log in to your e-filing portal with your username and password, click on the 'My Account' tab, select 'View Form 26AS', which will direct you to the TRACES Portal, choose the Assessment Year and the format in which you want to view the file, and click 'View/Download'.

You can also check your TDS statement from your bank's net banking login if your bank account is linked to your PAN number.

Salaried individuals are issued a Form 16 at the end of the financial year, showing the TDS deducted from their salary

Salaried individuals in India are issued a Form 16 at the end of the financial year, showing the TDS (Tax Deducted at Source) deducted from their salary. This form is a crucial document for tax purposes and has two main parts: Part A and Part B.

Part A of Form 16 includes details such as the employer's and employee's PAN (Permanent Account Number) and TAN (Tax Deduction and Collection Account Number), as well as the employer's name and address. It also provides a quarterly summary of the total salary paid and the TDS deposited with the government.

Part B of Form 16 offers a more detailed breakdown of the employee's income, including the salary, allowances, and deductions. This part is prepared by the employer and contains information such as:

• Detailed breakup of salary
• Detailed breakup of allowances exempted under Section 10
• Deductions allowed under the Income Tax Act (under Chapter VI-A)
• Tax calculated, surcharge, education and health cess charged, and relief under Section 89

Form 16 is typically issued by the employer to the employee before June 15th of the following year, immediately after the financial year in which the tax is deducted. It is important to note that if an employer delays or fails to issue Form 16 by the specified date, they are liable to pay a penalty.

Form 16 plays a crucial role in filing income tax returns for salaried individuals. It serves as proof of tax payment, assists in the income tax return filing process, acts as proof of salary income, and is often required by financial institutions when processing loan applications. Therefore, it is essential for salaried individuals to obtain Form 16 from their employer and carefully review its contents to ensure accuracy.

Non-salaried individuals can check their TDS status using Form 26AS

Non-salaried individuals can check their Tax Deducted at Source (TDS) status using Form 26AS. This form is available on the Income Tax e-filing website and can be accessed by logging in with your credentials. Once logged in, select the "My Account" tab and then choose the "View Form 26AS" option. This will redirect you to the TRACES portal, where you can select the relevant fiscal or assessment year and the format in which you want to view the file. The TDS details will be displayed on the screen, and you can also download the statement for future reference.

Form 26AS includes important information such as the tax deducted and collected on behalf of the taxpayer, refunds received during the fiscal year, transaction details of mutual funds, shares, or bonds, and deduction at the time of sale of immovable property. It is important to note that you will need to provide your PAN number when downloading the file to access the password-protected statement.

Additionally, non-salaried individuals can also check their TDS status through the TDSCPC (TDS Central Processing Cell) portal or through their net banking account. The TDSCPC portal, also known as TRACES, provides TDS information to both deductors and taxpayers. To check your TDS status on this portal, visit the website, enter the verification code, and then enter the required information, including the PAN of the taxpayer, TAN of the deductor, financial year, financial quarter, and whether the deduction is on salary or non-salary income.

Checking TDS status through net banking is another convenient option. However, to use this method, your bank account must be linked to your PAN number. You can usually find the TDS statement under the "Services" menu on your bank's net banking portal.

By utilizing these methods, non-salaried individuals can easily access their TDS status and stay informed about their tax deductions.

Visit the TRACES website to download the TDS certificate

To download the TDS certificate from the TRACES website, the deductor must first log in to the TDS Reconciliation Analysis and Correction Enabling System (TRACES). They should then follow these steps:

• Go to the 'Downloads' tab.
• Select the form you wish to download (Form 16/16A).
• Select the financial year, quarter and Form type (Form 26Q/27Q) and the PAN of the deductee for whom the form is required. You can request Form 16/16A using the option 'Search PAN' or 'Bulk PAN'.
• Click 'Go'.
• The details of the Authorised Person will appear on the screen. These details will be printed on Form 16/16A. Click 'Submit'.
• Select 'Digital Signature Support KYC validation' if you want to use KYC validation with a digital signature, or 'Normal KYC Validation (without Digital Signature)' if you don't want to use a digital signature.
• Enter the Token number of the TDS Return filed for the relevant quarter of the financial year, and the form type selected in the previous step.
• Enter the challan details – BSR Code, challan serial number, challan amount, and the date on which the tax was deposited.
• Enter the unique PAN-Amount combination – enter the PAN as it appears in the TDS Return and the amount deposited, then click 'Proceed'.
• The 'Download Request Confirmation' page will appear, giving a request number for the requested Form 16/16A.
• Download the zip file from the 'Requested Downloads' section under the 'Downloads' tab once it is available.
• To obtain the requested Form 16/16A, enter the 'request number' or 'request date' or select the 'view all' option. Select the applicable row. If the status is 'Available', click 'HTTP download'. A zip file will be downloaded. Do not extract the file.
• To generate Form 16A in PDF format, download the TRACES Generation Utility.
• In the TRACES Generation Utility, select the zip file of Form 16/16A and enter the TAN as the password for the input file. Then, select the folder to save the output PDF file. Select a digital certificate to digitally sign the PDF files (this is not mandatory).
• Click 'Proceed' to save Form 16/16A.

Log in to the official Income Tax e-Filing website to know your TAN details

To log in to the official Income Tax e-Filing website to know your TAN details, follow these steps:

Step 1: Visit the official Income Tax e-Filing website.

Step 2: On the homepage, click on the 'Know TAN Details' option.

Step 3: You will find two options, 'TAN' and 'Name', below the 'TAN Search' option. Choose either one.

If you choose 'Name':

• Select the 'Category of Deductor' and your state.
• Enter the name of the deductor.
• Enter your registered mobile number.
• Click on 'Continue'.

If you choose 'TAN':

• Select the 'Category of Deductor' and your state.
• Enter the TAN of the deductor.
• Enter your registered mobile number.
• Click on 'Continue'.

Step 4: You will receive an OTP on your registered mobile number.

Step 5: Enter the OTP on the verification page and click on 'Validate'.

Step 6: If you entered the name of the deductor in Step 3, a list of matching records will appear. Click on the required name from the table to view the TAN details.

If you entered the TAN of the deductor, the matching record will be displayed.

Note: This service is available to both registered and unregistered users of the e-Filing portal.

TAN is a 10-digit alphanumeric number necessary for tax compliance in India

In India, the Income Tax department of the Central Government issues a 10-digit alphanumeric number, known as the TAN (Tax Deduction and Collection Account Number), to all persons who bear the responsibility of collecting tax at source (TCS) or deducting tax at source (TDS). This number is unique to each individual and is an essential part of the tax compliance mechanism under Indian laws.

Structure of the TAN

The structure of the TAN is as follows:

• The first four digits are letters – the first three letters represent the jurisdiction where the TAN is issued, and the fourth letter is the initial of the entity or individual applying for the TAN.
• The next five digits are numerical – these are unique numbers generated by the system.
• The last digit is a letter – this is a unique letter generated by the system.

For example, if Mr Mahesh from Rajasthan files tax returns at source, his TAN number will look like – RAJM99999B, where RAJ indicates the jurisdiction, M is the first letter of his name, and the remaining characters serve as a unique ID.

Application Process

There are two modes for applying for a TAN: online and offline.

For online applications, applicants can visit the NSDL website, fill out the necessary details, and submit the form. They will then receive an acknowledgement number, which they must print out and send to the NSDL office in Pune. The application fee for online applications is Rs.55 plus 18% GST.

For offline applications, applicants must obtain a copy of Form 49B, fill in all the required details, and submit it to their nearest TIN-FC centre. There is no need to submit any supporting documents along with the form. The offline application fee is the same as the online application fee.

Importance of the TAN Number

The TAN number is important for the following reasons:

• Legal Compliance: As per the provisions of the Income Tax Act, 1961, it is mandatory to obtain a TAN number for anyone responsible for deducting or collecting tax at source. Failure to obtain a TAN or quoting an incorrect TAN can result in penalties and legal consequences.
• Tax Deduction and Collection: The TAN number is used to identify the person or entity who has deducted or collected tax and credited the amount to the government. It is also used to issue TDS certificates to the person from whom tax has been deducted.
• Payment of Taxes: A TAN number is necessary for paying taxes online and for the e-filing of TDS returns.
• Avoidance of Fraud: The TAN number helps reduce fraud related to TDS deductions and collections by ensuring that only authorized persons or entities can deduct and collect tax.

TAN vs PAN

While both TAN and PAN are issued by the Income Tax Department of India, they serve different purposes. TAN is a unique identifier for persons deducting or collecting tax at source, while PAN is an all-in-one code for financial transactions and income tax returns. Additionally, PAN is mandatory for all individuals and firms paying tax at source, while TAN is only required for those responsible for deducting or collecting tax.

Frequently asked questions